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A Comprehensive Analysis of the Document Verification Process

Companies must shift to the digital system in today’s fast-paced world because previous ways could have been more time-consuming. Companies can only rank them globally if they provide smooth services to their employees. Document verification simplifies the daily activities and operation of the businesses, as only verified people affiliate with the company. In 2023, 45% of individuals in France were affected by data breach issues; identity theft is the second major issue; 33% of the people are affected by it.

 What is Document Verification?

Document verification online is performed to ensure the validity of the client, and the legal papers are compared against the previously stored templates in the database. If both match, the client is authentic; otherwise, a red flag is shown. It means the user needs to be more accurate, and the authorities immediately respond to such suspicious activities. All the verification documents are done digitally; no manuals are required. Users do not have to go to the office with the papers; their authentication can be done from their homes. There is no need to give hard copies of reports; scanned soft forms of documents are uploaded. These documents include an Identity Card, Driving License, and Utility Bills, Passport. The government has made it crucial for companies to integrate document verification. Otherwise, they have to face heavy penalties.

Types of Documentation Verification

The following are the types of document verification:

  • Identity Card Verification

In the authentication, the government-issued ID card of the user is verified; this is done to ensure that the client is accurate.

  • Address Verification

The user’s residential address is verified; mostly, utility bills are demanded for this purpose, as they contain the location of the client’s house. 

  • Biometric Verification

Fingerprints and facial patterns of the clients are verified to check the authenticity of the client.

  • Database Check

The client’s data is matched against the information stored in the private and government databases.

How is Document Attestation Performed?

The following ways are used to perform online document verification:

  • Collection

In the first step, users are asked to upload scanned copies of their legal papers, and they have to upload all the documents digitally. There is no need to submit them by hand; all the articles are in soft form.

  • Evaluation

After collection, it is ensured that the papers are complete and all the documents submitted are valid. For example, if a client is asked to upload the identity card image but has only given the front side, such papers will not be considered valid. Secondly, expired documents or irrelevant forms are also rejected. The client was asked to provide the bank statement for February, but he has given January’s information; these papers will be rejected.

  • Extraction

The required information is extracted from the papers with the help of optical character recognition. 

  • Comparison

The information already saved in the database matches the previously held templates.

  • Validation

If both information matches, the client is valid, and a green flag is shown. However, a red flag is displayed if the information is inaccurate and the templates do not match. Such verification does not proceed further and is rejected on the spot. In some cases, these users are asked to upload further copies of their documents so that their document authentication can be done.

Key Applications of Document Checking

The biometric system has shown its wonders in almost every industry; here are some top industries’ integrating document verification:

  • Financial Institute

Banks, investment companies, and insurance agencies can only survive with document verification, as these organizations demand high security. Any small error can expose the client’s credentials; therefore, financial institutes must perform document verification.

  • Real Estate

Many papers are required for verification in real estate, and traditional methods are time-consuming; online document verification can be done in seconds.

  • Travel Industry

The travel industry is generating colossal revenue; surveillance is critical here; document checking can reduce the risk rate in the travel sector.

  • Offices

Offices can onboard and monitor verified clients through the latest Know Your Customer (KYC).


Document verification is crucial for the business’s surveillance, as it will allow only verified and authentic individuals to associate with the company. The risk rate is reduced when the organizations have the entire record of their employee and business partners. This solution aids in knowing the source of income of the user and the activities in which they are involved. It helps mitigate data breaches and money laundering; fraudulent activities can be controlled. Companies can satisfy their clients by safeguarding their personal information, as the users’ data is saved in the system, and it is impractical to decode these algorithms.

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